Minnesota Paid Family & Medical Leave:
Private Plan Option

Provide your broker with the information they need to request a quote. Most carriers will have similar information requirements in order to provide your broker with a quote. But, for ShelterPoint specifically, please provide the following information about your group through your broker:

• Your company’s full information, including full legal name, address, and SIC code
• Census with employees working at your MN location(s) who are eligible for PFML, along with:
  • Gender
  • Employment status (full-time, or part-time)
  • Age
  • Salary, including those whose wages are at least 5.3% of the state’s average annual wage rounded down to the next lower $100
• Include part-timers who meet the eligibility requirements
• Desired effective date

If needed, we may require additional information.

Based on your information, we will provide a proposal

At ShelterPoint, after you have accepted the proposal, we will provide an application for coverage

To submit your application to Minnesota DEED, there are 4 steps in submitting an application, broken out below as Steps 3A, 3B, 3C, and 3D:

STEP 3A: UI Registration for Paid Leave

MN Paid Leave Portal registration required for Submitting Equivalent Plan Exemption

1. You will use the UI System Platform to set up either Unemployment (UI) or Paid Leave (PL) accounts, or both. The UI system handles both UI and PL administration
2. Using the UI System, you will need to set up a Paid Leave Administrator Account in order to apply for Equivalent Plan exemption (instructions below)

If you have an existing Employer UI Account, follow these Steps:

1. Login to your UI Account Employer Account
2. Designate a Paid Leave Administrator to request exemption (see step 3B)

Note: If you already have a UI account, the UI system will automatically change this to a Joint UI/PL account.

If you do not have an existing Employer UI Account, follow these Steps:

1. Register Employer Account for UI: click here
2. You will be assigned with one of the three types of accounts listed below depending on your business:
   • Joint UI/Paid Leave account
   • Paid Leave-Only account
   • Joint UI/Paid Leave and Paid Leave-Only
   (To understand more about the type of UI account you’ll be assigned, click here: Getting started / Employers - Unemployment Insurance Minnesota )
3. Designate a Paid Leave Administrator to request exemption (see step 3B)

STEP 3B: Designate a Paid Leave Administrator

Designate Paid Leave Administrator in the UI system:

• The Paid Leave Administrator will be your main point of contact with Minnesota Paid Leave. You may designate more than one person as a Paid Leave Administrator
• In the UI system, assign someone to be a Paid Leave Administrator for the business
• Once you have designated a Paid Leave Administrator in the UI system, that individual will receive a confirmation email. This may take 24 hours to take effect on the Paid Leave account
• After you receive this email, you are ready to create an account on the Paid Leave Employer Portal

Sample email below:

Dear Administrator,
You have been designated as a Paid Leave Administrator for ABC Company, Inc. We are excited to have you as an active partner to support employees at your organization when they need it most.

To manage Paid Leave for your organization, you will need to create an account on the Paid Leave Employer Portal.

Use the email address where you received this message to set up an individual account connected to your organization. Registration will allow you to access and manage program details for your organization and employees.

STEP 3C: Set up Paid Leave Account as Paid Leave Administrator

1. Click on Paid Leave Employer Portal and click on Access Your Employer Account
2. Click on “Don’t have an account? Create your account now” and create a username and password
   • Be sure to use the same email address as the one you used for the designation of the Paid Leave Administrator
   • If you are a Paid Leave Administrator for multiple employers, you will see each employer listed. You can view only one at a time. Please select an employer
3. Enter Your 6 Digit Authentication App Code (sent to your registered mobile device)
   • In addition to your password, you will need to set up multi-factor authentication (MFA) when you create your Paid Leave account
   • This is an added layer of protection to secure your information and that of your employees. MFA helps confirm your identity and keep others from gaining access to the account
   • To set up MFA, you will need to download an authentication application onto your device (such as a mobile phone or tablet). These applications generate secure, six-digit codes you use to sign in to your accounts. Examples of common authentication applications include Google Authenticator and Microsoft Authenticator
   • Keep the authentication application on your device. Each time you log in to your Paid Leave Administrator Account, you will enter a secure, six-digit code from your authentication application

STEP 3D: Submit Equivalent Plan Exemption Application

Gather Documents Required for Exemption Application:

• Copy of issued ShelterPoint Life Insurance Policy (PDF from ShelterPoint)
• ShelterPoint Life Insurance Plan Number: Enter FRSR-134464472
• Credit or Debit card payment information for application fee

Begin Application Process:

1. Login in to your Paid Leave Administrator Account
   • Select Request Substitution button
   • Read through Requirements and select Begin Request
   • Under Plan Types, select the following:
     • Family and Medical Leave
     • Purchased from an Insurance carrier
2. Enter Private Plan Information, Complete Requirement Certification, and Upload Policy
   • Enter Your Private Plan Information:
     • Plan effective dates (Found on your Policy)
     • Carrier Name: ShelterPoint Life Insurance Company
     • Plan Number: Enter FRSR-134464472
     • Policy Number (Found on your Policy)
   • Upload Plan Documents – Upload your ShelterPoint Life Insurance Company Policy PDF
   • Complete Attestation by Entering your Full Name in the box provided
3. Verify Information, Pay Application Fee, and Submit
   • Review Carrier and Equivalent Plan information submitted is correct
   • Enter Payment Information to pay application fee
     • Exemption Application Cost:
       - $250 for employers with fewer than 50 employees
       - $500 for employers with 50 to 499 employees
       - $1,000 for employers with 500 or more employees
     • Accept Credit or Debit Cards Only, no ACH. A processing fee that varies based on payment method
   • Click Submit

Application Approval Status:

• Employers can check the status of their application and will receive notification of DEED’s approval through their registered email address

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ShelterPoint then issues the policy

ShelterPoint forwards the coverage documents to your broker to forward to you